Administrative Coordinator 2
Location: Pineville, Louisiana
Description: Louisiana Department of State Civil Service is in need of Administrative Coordinator 2 right now, this job will be depute in Louisiana. More complete informations about this job opportunity please read the description below. FLEXIBLE QUALIFICATIONS:
One year of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business, offic! e machines, secretarial science, or closely related curriculum in a business school or technical institute will substitute for the required experience on the basis of one month of full-time training for one month of experience.
Completion of a Secretary, Executive Assistant, or Office Systems Technology program of at least twelve months duration approved by the Department of Civil Service from a business school or technical institute will substitute for the one year of required experience. For less than completion of the program, credit will be allowed under the first paragraph for substitutions. All training must have been resident study.
College training may be substituted for the required experience on the basis of thirty semester hours for one year of experience.
NOTE:
Individual positions may require typing. Persons applying for those positions may be required by the hiring agency to take a typing test or otherwise demonstrate thei! r typing skills.
NOTE:
Any college hours o! r degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Northwest Association of Secondary and Higher Schools; the Southern Association of Colleges and Secondary Schools; the Western Association of Schools and Colleges.
The Office of Mental Health Advocacy Services located in Pineville, Louisiana has one vacancy. This job title has an assigned pay grade of AS-607 and is being announced Probational , anyone may apply. This position is responsible for providing clerical and administrative support for staff attorneys and performs routine administrative functions for the office including, but not limited to: · Entering attorneys’ data into the agency’s case management and data collection program · Assists with the dissemination! of training materials to staff · Answers and screens telephone calls. Greets and directs visitors to proper staff · Assists with coordination of meetings and work assignments · Receives all incoming correspondence, legal documents, appellate materials, case records and files · Maintains accurate calendar of hearings, trial dates and advises staff of upcoming scheduled events · Various administrative support services such as purchasing supplies, inventory control, maintenance of equipment and time-keeping matters Applicants must have Civil Service test scores for 9000-COAST Behavior Assessment and 9001-COAST Office Skills in order to be considered for this vacancy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicants without current test scores can apply to take the test here . It is the policy of Mental Health Advocacy Services to conduct a criminal history check on any new hire or cu! rrent employee changing positions. Prospective employees are subject to! pre-employment drug testing also. All prospective new hires will be subject to employment eligibility verification via the federal government’s E-verify system. To apply for this vacancy, click on the “Apply†link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Although applying online through LA Careers is the preferred method, paper applications will still be accepted. OLD VERSIONS OF THE PAPER APPLICATION WILL NOT BE ACCEPTED . The current version of the paper application is available for download: http://www.civilservice.la.gov/Forms/EmploymentApplication.pdf Paper applications should reference job number MHAS 050813 JG and be received in this office at the address below on or before the closing date of this posting.
Division of Administration
Attn: Human Resources
P.O. Box 94095
Baton Rouge, LA 70804
Failure to follow these instructions may result in your ap! plication not being considered. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account. Below are the most common status messages and their meanings. Application Status Message What it Means Application received Your application has been submitted successfully. Checking for required test score We are making sure you have an active, passing score for the required written test. Evaluating experience Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for the position. Eligible for consideration You are among a group of applicants who MAY be selected for the position. Referred to hiring manager for review Your application has been delivered to the hiring manager. You may or may not be called for an interview. Position filled Someone has been selected for the position. Position cancelled The agency has decided not to fill the position. For fu! rther information about this posting, please contact: Judy Green, HR Sp! ecialist Division of Administration/Office of Human Resources Judy.green@la.gov
Job Concepts:
Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Employees follow detailed procedural guidelines in completing well-defined duties.
Level of Work:
Experienced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.
Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only requ! ire some independent judgment, but also involve a greater scope and complexity.
Examples of Work:
NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:
Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Receives, stores, and distributes supplies; maintains inventory of such.
Collects and prepares for processing time and attendance sheets for department or office.
Maintains department's records system, including filing and retrieving documents, researching files, etc.
Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing ! directives to others on their behalf, and relieving the manager of admi! nistrative matters.
Serves as receptionist for the assigned work unit.
May deliver and pick-up various materials.
Performs related duties as assigned.
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If you were eligible to this job, please email us your resume, with salary requirements and a resume to Louisiana Department of State Civil Service.
Interested on this job, just click on the Apply button, you will be redirected to the official website
This job will be started on: Wed, 08 May 2013 19:18:16 GMT
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