ARCHIVES SPECIALIST 1
Location: Baton Rouge, Louisiana
Description: Louisiana Department of State Civil Service is in need of ARCHIVES SPECIALIST 1 right now, this occupation will be delegated in Louisiana. More complete informations about this occupation opportunity please read the description below. MINIMUM QUALIFICATIONS:
A baccalaureate degree.
SUBSTITUTIONS:
Eight years of full-time work experience in any field may be subs! tituted for the required baccalaureate degree.
Candidates without a baccalaureate degree may combine work experience and college credit to qualify as follows:
A maximum of 90 semester hours may be combined with experience to qualify.
15 to 29 semester hours' credit will substitute for one year of experience.
30 to 44 semester hours' credit will substitute for two years of experience.
45 to 59 semester hours' credit will substitute for three years of experience.
60 to 74 semester hours' credit will substitute for four years of experience.
75 to 89 semester hours' credit will substitute for five years of experience.
90 or more semester hour's credit will substitute for six years of experience.
College credit earned without obtaining a baccalaureate degree may be substituted for a maximum of six years full-time work experience. Candidates with 90 or more semester hours of credit, but without a degree, must also have at le! ast two years of full-time work experience to qualify.
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Northwest Association of Secondary and Higher Schools; the Southern Association of Colleges and Secondary Schools; or the Western Association of Schools and Colleges.
This position is located in the ARCHIVES DIVISION , Baton Rouge, LA. As part of a Career Progression Group, vacancies may be filled from this recruitment as an Archives Specialist 1, 2 or 3, depending on the level of experience of the selected applicant. The maximum salary for a Archives Specialist 3 is $66,685. Please refer to the “Job Specifications†tab located at the top of the LA Careers “Current Job Opportunities page†for specific information on salary ranges! , minimum qualification requirements and job concepts for each level. Applicants must have Civil Service scores for 9333-Professional Entry Test OR a baccalaureate degree from an accredited college or university with an overall grade-point average of 3.5 or higher in order to be considered for this vacancy. (Attach official transcript for verification). If you do not have a score prior to applying to this posting, it may result in your application not being considered. NOTE: State Civil Service no longer offers the 9333-Professional Entry Test. If you do not have a score for this examination, it may result in your application not being considered for this posting. To apply for this vacancy, click on the "Apply" link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants must meet the minimum qualifications for this position in order to be considered. For further information about this vacancy contact: ! Lori Gautreaux, Human Resource Specialist Secretary of State Tom Schedl! er Human Resource Division P. O. Box 94125 Baton Rouge, LA 70804-9125 lori.gautreaux@sos.la.gov
Job Concepts:
Function of Work:
To provide for the solicitation of donation, collection, appraisal, acquisition, security and environment, conservation, arrangement, description, loan out of, reference, and maintenance of public records, private papers, maps, architectural drawings, still photographs, motion-picture film, audio and video tapes and machine-readable records appraised to have historical significance. Work also includes locating and securing archival holdings; developing records retention and disposition schedules; providing advice and assistance on records and their preservation providing appropriate storage, imaging and microfilming services; and serving as liaison with local governments and organizations.
Level of Work:
Entry.
Supervision Received:
Direct supervision from Archivist Specialist 3! or higher level Archivist Specialists.
Supervision Exercised:
None.
Location of Work:
Department of State, Secretary of State's Office, State Archives.
Job Distinctions:
Differs from Archivist Specialist 2 by assignment of beginning level professional work and absence of journeyman level responsibilities.
Differs from Archivist Assistant 2 by presence of professional entry-level responsibilities.
Examples of Work:
NOTE: In order to provide adequate coverage and services to meet the internal demands and the demands of all clients, persons occupying these positions will be crossed trained to perform any of the listed examples of work and may be called upon to work in any of the programs within the Archives Division.
Arranges and prepares descriptions of archival collections.
Develops finding aids for materials accessioned into archival repository.
Respon! ds to written and telephone inquiries from the public.
Consult! s with researchers to determine their interest and needs in order to recommend to them appropriate research sources and finding aids.
Examines documents and determines need for repair to arrest deterioration and performs routine repair according to established archival techniques; notifies supervisor of documents which requires extensive treatment and arranges for transfer to the Conservation Laboratory.
Performs reference and research concerning historical events, collections and genealogy; answer inquiries and furnishes information relating to historical collections; assists the public in locating informational materials.
Communicates to patrons departmental policies and procedures regarding the availability research use, citation, and duplication of materials maintained by the Division of Archives.
Conducts research of birth, death, and marriage records for patrons and provide certified or non-certified copies of these vital records wh! en requested.
Supervises the microfilming of archival paper vital records when received from the Department of Vital records in New Orleans.
Creates computerized indices and finding aids for archival collections.
Prepares materials received by Acquisition Section for shelving by indicating space locations and accession numbers on boxes, folders and three-dimensional items.
Maintains files of agency records transmittal forms and disposal notice forms for the Records Center.
Assists with general research of archival holdings.
Assists with the preparation and mailing of record disposal notices.
Answers general inquiries from agency representative regarding records they have stored in Records Center. Assists agency representatives with research of their records.
Assists with the planning and implementation of in-house and traveling exhibits.
Consults with Acquisitions Section on identifying materia! ls suitable for display. Arranges for loan of materials maintained in a! rchival holdings for in-house and traveling exhibits.
Maintains inventory of artifacts, documents, and photographs Department borrows from other institutions for exhibits.
Arranges records to be microfilmed for other agencies. Reviews records to identify duplicates, records in need of repair, and records containing confidential material.
Develops and processes microfilm and prepares Diazo duplicates for agencies.
Participates in the conservation and preservation of archival holdings; oversees the reproduction of holdings; reviews and judges requests for the reproduction of holdings.
- .
If you were eligible to this occupation, please send us your resume, with salary requirements and a resume to Louisiana Department of State Civil Service.
Interested on this occupation, just click on the Apply button, you will be redirected to the official website
This occupation will be opened on: Tue, 09 Apr 2013 18:21:44 GMT
Apply ARCHIVES SPECIALIST 1 Here