Office and Finance Manager
Location: New Orleans, Louisiana
Description: Capital Appeals Project is looking of Office and Finance Manager right now, this job will be delegated in Louisiana. Further informations about this job opportunity kindly see the descriptions. The Capital Appeals Project (CAP) is a non-profit law office based in New Orleans, Louisiana. It was founded in 2001 to provide capital appellate representation to indigent people on Louisiana's ! death row. One of the leading death penalty appeals offices in the South, CAP has provided top notch representation to its clients before the Louisiana Supreme Court and the United States Supreme Court and has acted as a resource to public defenders and criminal defense lawyers across the state. CAP's efforts on its clients' behalf and in providing training and counsel to other public defenders have improved the quality and standards of representation for indigent defendants and prisoners in Louisiana.
CAP is seeking a full-time Office and Finance Manager to manage financial records and oversee administrative functioning of the office. Responsibilities include:
Financial
Maintain financial records; track and report income; prepare standard financial reports for director and board of directors as requested
Oversee and process accounts payable, accounts receivable and employee reimbursements
Work with payroll company to process pay! roll and related taxes
Manage the month-end and year-! end close processes including bank reconciliations, accruals, prepaid expenses, receivables, balance sheet accounts, adjusting journal entries, financial statements and tax returns within established deadlines
Serve as point of contact during annual fiscal audit and ensure integrity of all preliminary reports including but not limited to quarter end reports and financial statements
Assist in yearly budget preparation; manage budget and cash projections on on-going basis; review and analyze expenses to ensure adherence to budget and efficiency
Allocate income and expenses to designated funds and produce financial data reports for grant making organizations
Ensure data integrity, appropriate internal controls, proper accounting methodology and adherence to internal and external reporting deadlines as related to general accepted accounting principles; revise and develop up-to-date fiscal policies
Maintain vendor contracts and relati! onships
Human Resources
Maintain personnel files and staff timesheets
Coordinate recruiting, hiring, and firing
Provide new employee orientation and training
Manage benefits
Coordinate and participate in performance evaluations
Coordinate ongoing staff training
Office Management
Maintain organized office and administrative files
Manage office insurance policies and accounts
Assist director in developing office policies as needed, and implement and monitor adherence to policies
Plan and organize office space and office file storage
Order office supplies, furniture, equipment, and books
Interface with IT consultant to ensure that computer system and office equipment run smoothly
Other Duties
Facilitate board of director communications and board meetings
Assist director in developing and implementing strategic planning
Coordinate sp! ecial events as needed
Assist director with correspondence and communication
Other duties as assigned
Qualifications
Excellent computer skills, with proficiency with QuickBooks, Microsoft Word, and Microsoft Excel required
Management level or financial experience with an agency or department with a $1 million+ budget
Excellent organizational skills, detail oriented
Strong analytical and problem-solving skills
Strong multi-tasking skills and ability to work as part of a team
Great oral and written communication skills
Willingness to work night and weekend hours as needed
An interest in CAP's mission is preferred.
Salary
45-55K, depending on experience, and benefits
CAP values diversity and is an equal opportunity employer. CAP does not discriminate on the basis of race, gender, religion, ethnicity, or sexual orientation.
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If you were e! ligible to this job, please email us your resume, with salary requirements and a resume to Capital Appeals Project.
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This job will be started on: Sat, 13 Jul 2013 12:48:34 GMT
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