Program Assistant
Location: Alexandria, Louisiana
Description: Eckerd Youth Alternatives is looking of Program Assistant right now, this job will be placed in Louisiana. Detailed specification about this job opportunity kindly see the descriptions. Purpose
Perform clerical work and maintain files and electronic data for specific program area (e.g., Education or Social Services). Prepare and distribute a wide variety of paperwork for the assigned are! a, and provide general assistance to program staff. Work with minimal instruction or supervision. Incumbent will serve as back-up for program Administrative Coordinator.
Duties
- From handwritten drafts, type or otherwise prepare a variety of letters, memos, forms and reports. May draft correspondence, memoranda, etc. for supervisor’s signature.
- Provide clerical support to assigned program staff; maintain calendar for work group; prepare and/or distribute schedules and paperwork necessary for program staff to provide appropriate services.
- Establish and maintain official client-related documents and records in appropriate files; Sort and file appropriate documents, and perform routine audits of files for completeness and accuracy of information; close out files at appropriate timeline based on youth exit from program.
- As assigned by the supervisor, complete regularly recurring reports, standard form letters and memos, and! maintain records. Maintain follow-up system on reports requir! ing action on a periodic basis.
- Maintain knowledge of current local and state agency standards, and of EYA policies.
- Update youth information as required in appropriate databases (to include, but not limited to TIER, JJIS, RSMS, or similar information systems).
- Monitor and maintain program referrals and admissions, entering data into information systems as needed. Inform appropriate staff of missing paperwork.
- Track intake and exit processes, ensuring timely completion of required paperwork and assessments; Assist program in coordination and facilitation of client assessments (which may include, but not limited to BASI, WCJ III, CHOICES, ePEP, MESSY, YSR, POSIT, and state education assessments).
- Assist Administrative Coordinator with tracking of expenditures, ensuring vendor invoices and receipts are processed in timely manner; Report income and accruals as required.
- Distribute paperwork related to youth treatment or pla! cement to appropriate outside parties (examples include parents/guardians, judge, JPO, school, etc).
- Serve as liaison, where necessary, for referring agencies, schools, or individuals.
High school diploma or equivalent required. Six months general office experience required. Thorough knowledge of modern office practices and procedures, and the use of office machines and equipment required.
Eckerd is a drug-free workplace and Equal Opportunity Employer. Eckerd utilizes E-verify to confirm employment eligibility.
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If you were eligible to this job, please deliver us your resume, with salary requirements and a resume to Eckerd Youth Alternatives.
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This job starts available on: Tue, 02 Apr 2013 18:50:42 GMT